6 Tips for Getting Your Employees Onboarded with Hotel Engine

By: / November 11th, 2021 / Business Travel Guide

You know the value that Hotel Engine can provide your employees – incredible discounts, on-demand 24/7 customer support and access to over 700,000 properties worldwide.

But even when the upsides of adopting a new platform are great, implementing change in any organization can be a difficult task!

That’s why we’re sharing our top 6 tips for getting your employees onboard with Hotel Engine:

1. Company training
Communication is key when it comes to implementing a new resource in your organization. The first step to onboarding your team with Hotel Engine is raising awareness about your new membership and ensuring all employees learn the basics of the platform.

For example, hosting a webinar or company-wide training session is a great way to make the introduction and relay essential information about registering and navigating the platform to your team.

We’d be more than happy to have a member of our team join your training to walk your employees through the platform or answer any questions they might have.

2. Include Hotel Engine in relevant company resources
To encourage use of the platform, employees must be able to easily find and access the Hotel Engine platform. Embedding the website link into internal resources (like your own company website or intranet) will make accessing the booking platform easy and efficient for your team. Be sure to remind your team to bookmark it too!

Male employee signing document

3. Update company travel policy
One of the most effective ways to motivate your employees to take advantage of the great benefits offered through Hotel Engine is to write the platform into your corporate travel policy. Consider adding a company mandate that Hotel Engine must be used for all corporate travel to keep your employees on the platform, not to mention, streamline your travel management process!

Knowing exactly where to go to book lodging not only saves time for your team, it will help keep information centralized to streamline your processes!

4. Share helpful updates and reminders
At Hotel Engine, we’re constantly updating our platform and adding new features that help make booking even easier. Whenever there is a major platform modification, make sure you’re sharing this knowledge with employees through internal communications channels.

In addition to feature updates, you can send your employees reminders about Hotel Engine during peak travel times of the year to prompt your team to take advantage of securing the lowest rates.

Employees on a computer

5. Include Hotel Engine in your new hire onboarding process
We’ve uncovered helpful ways to integrate Hotel Engine into your current employee base, but what about new employees?

One of the best ways to introduce the platform to new team members is to include Hotel Engine in your new hire onboarding process. This can look different across organizations depending on your current new hire process.

A few ways you can make the Hotel Engine introduction to new employees is by requiring new hires watch a ‘how to’ training video on Hotel Engine, including a Hotel Engine one-page explainer in onboarding flyers and forms, or including Hotel Engine information in your company’s welcome presentation.

6. Download the Hotel Engine app
Encourage employees to download the app so they can use Hotel Engine on the go!

Not a Hotel Engine member yet? You can sign up for your free business account here!


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