How much can transportation companies save each year with a managed lodging solution? We analyzed data from more than 250 companies to find out.

By: / October 4th, 2021 / Business Travel Guide

If you could shave 32% off your company’s overhead (and countless work hours) each year by streamlining just one process, would you do it?

This might seem like a pipedream, but it’s actually been the reality for the more than 250 transportation and logistics companies we recently analyzed.

Transportation companies who utilized this solution to streamline their lodging management saved between 6-32% between 2020-2021 on their company’s lodging. This added up to a collective savings of more than $2.2 million.

So what does this mean for you?

It means that whether your corporate lodging budget is $1,000 or $100,000, you’re leaving money on the table if you’re not looking at ways to streamline your lodging process.

Let’s take a deeper look at why this is so important for the financial health of transportation and logistics companies:

How does a managed lodging solution save money?

You can do more with your corporate lodging budget, even if you’re happy with the rate you currently pay for hotels. A managed lodging solution can leverage their collective bargaining power to negotiate with hotels on your behalf, saving you money in more ways than one.

Managed lodging solutions can help you:

Access exclusive hotel rates

You can spend hours negotiating local rates for each of your travelers’ hotel stays, and often, you can get a pretty good deal. Or, you can lean on a managed lodging solution. Managed lodging solutions partner with a wide network of hotels and offer up pre-negotiated rates for their customers, allowing them to snag the most competitive rate on every stay, minus the time it would take to create a relationship with each hotel.

Find lodging close to your routes

Managed lodging solutions offer access to their network of hotels across the United States and around the world. Whether you’re moving your fleet across the country or coordinating logistics around the globe, you can find a hotel that not only complements your route but also maximizes your budget.

Save money on cancellation fees

The only constant is change, especially when it comes to transportation and logistics. If your company’s routes often change, a managed lodging solution is the best way to ensure you don’t lose out every time you cancel or modify a hotel reservation. The best managed lodging solutions won’t charge a cancellation fee, and can even provide transparency into hotel booking policies so you can find the most flexible lodging available.

Easily set budgets for your travelers

The best way to keep up with ever-changing routes may be to allow your employees to book their own lodging. But this can quickly blow your budget if travelers aren’t aware of the parameters.

Some managed lodging solutions can free your employees to book hotels when they need them, yet still give you the oversight you need to ensure they come in on budget. With these solutions, you can even set travel policies per traveler or department, so your travelers are only shown hotels that fall into a certain range of rates.

Rack up rewards points for even bigger savings

Why not earn some points for all those hotel bookings? Finding a managed lodging solution with a built-in rewards program, or one that allows you to hotel specific loyalty programs to your bookings (or even better – one that does both!) can help you save big in the long run. Whether you keep those points for further savings for your business or allow your travelers to keep them for themselves, having the option to earn rewards is a huge win-win.

Hidden savings

Though loyalty rewards and discounted room rates are common ways to save money, managed lodging solutions offer up more savings than meet the eye. Look beyond the obvious and you’ll discover almost endless savings potential on your company’s most valuable asset: time.

Save time booking rooms

Booking hotel rooms for even one person can take time. Add multiple employees, multiple trips, and multiple hotel stays per trip, and you’re looking at countless hours knee-deep in a hotel booking engine, on the phone with a hotel customer service rep, or both. However, you can take back lost time with a managed lodging solution.

When it comes to transportation and logistics, time is, quite literally, money. Time spent managing hotel bookings can take away from time spent improving your routes or balancing your budgets. With a managed lodging solution, you can tap into a pre-vetted network of hotels at pre-negotiated rates so you can secure hotels and save money in record time.

Save time managing reservations

In transportation and logistics, change is a when, not an if. But it can take just as much time to modify reservations as it did to secure them the first time around. Not only can this cost you money on the bookings themselves, but it can also cost you more time than you have in a day.

With the right managed lodging solution, you can lean on 24/7 customer support teams to do the heavy lifting for you. Call up member experience teams to modify your travel plans so you can spend your time and attention on fine-tuning the route itself.

Save time reporting on travel expenses

Say goodbye to complex spreadsheets. Though massive spreadsheets with complex formulas may seem like the best way to oversee your company’s travel activities, managed lodging solutions can make accounting even easier.

Some managed lodging solutions have dashboards where your travel data is always at the ready. Access insights like total usage, spend, and user activity, all of which will help you keep your travelers on time and under budget. Then, export the reports you need to optimize your programs and streamline your processes.

So what’s the best managed lodging platform for transportation companies?

Instead of spending endless hours at your desk, wondering whether you’ve found the best hotels at the best rates, or trying to analyze and optimize your lodging programs, try Hotel Engine. Our platform is not only completely free to use, but also comes with all the tools, analytics, and insights you need to find hotels that are right for your routes and even better for your budgets.

Here’s why Hotel Engine is trusted by hundreds of companies in the transportation industry:

No fees, contracts, or minimums

Many travel management companies (TMCs) lock you in with lengthy, expensive contracts and pricey fees on every booking. Hotel Engine works differently. Our managed lodging solution is completely free of booking fees, contracts, and minimums. You can access our exclusive rates and robust tools at no cost to your company, so your savings aren’t offset by your platform.

Network of 700,000+ hotels worldwide

Quickly find hotels along your routes using Hotel Engine’s extensive network hotels. Hotel Engine works with more than 700,000 properties across the U.S. and in 185+ countries, so you’ll be able to find pre-negotiated rates wherever your routes take you.

Robust rewards program

With Hotel Engine, you can save money in the short and long term. Save up to 60% on your business lodging, and also earn HE Rewards with every booking made on the platform. You can also keep earning hotel chain loyalty points on bookings, giving you even more ways to maximize your lodging budget, or make your travelers happy. (You can actually calculate exactly how much your company can save here!)

Real time insights into travel activity

Hotel Engine takes lodging management off your hands, yet makes it even easier to keep your eye on your budgets. Easily manage your account with a clear overview of company hotel stays, savings, billing, and more. Track your travel activity as you go with data like total usage, spend, and user activity.

Ready to sign up?

Start saving today with Hotel Engine. Sign up now to start accessing exclusive rates at more than 700,000 hotels, all part of our headache-free managed lodging solution.

Wherever your routes take you, Hotel Engine is along for the ride!


  • Categories