Groups

White-glove service and unbeatable group booking rates.

You'll get a dedicated trip manager to help coordinate everything from room blocks for meetings and conferences to crews needing an extended stay.

Additional benefits for you:

  • Better rates and terms
  • Earn both hotel rewards and HE Rewards points
  • Pay one invoice when the trip is over

Construction workers workingteam enjoying work trip after a group hotel booking

Start by letting us know more about your trip

Hotel Engine's groups team is 100% free to use. You'll get personalized end-to-end service, better rates, better terms, and streamlined billing for large groups or extended stays.

Questions? Contact our team any time at: 855-567-4683 or [email protected]

How group booking works

1
Enter your trip details on
the groups form request, and we will
begin the search
2
Your dedicated groups project manager will connect with you about your trip
3
Compare negotiated rates from hand-selected hotels for your trip
4
We stay with you all the way through check-out, so you can book with confidence

Three ways to travel with Hotel Engine

Group bookings
For 8+ rooms and extended stays, our groups support team will find the best stay options available for your desired dates and negotiate with the hotel directly to provide you with pricing for your group.
Start a group booking
Book work travel for myself
Book your hotels and lodging with our free platform and get up to 60% savings. You'll also earn Hotel Engine rewards on every stay and double rewards with Hotel Loyalty reward programs.
Sign up for free
Manage travel for my team
Hotel Engine not only offers exclusive pricing to our members, we also provide innovative tools to help you manage travel across your business. From lodging insights to expense reporting, we do it all.
Start booking for free
“In the past, we’ve had no one to contact, so I’d have to call the hotel myself at 2am. It’s usually the late arrivals that had problems. Everyone has my number, so I’m usually the contact in the middle of the night...
having Hotel Engine helps a lot. It’s a difference of several days’ worth of work."

Nancy Collins

Merchandising Onboarding Specialist
National Assemblers

Construction workers getting a quote

An overview of how group bookings work

Tailored groups travel solutions for diverse industries

Construction crews

We move quickly to find the best properties to support your construction crew, sourcing the best extended stay options. We help you manage room turnover for your contract workers, and when project deadlines change, we ensure lodging consistency for your team.

Workers holding solar panels

Traveling workforce

From disaster relief to healthcare, we support group travel needs for extended stays across unique segments, providing accommodation options strategically located to support teams in temporary remote work environments.

Ambulance worker and patient

Sports team travel

We help teams book accommodations to support their large groups, taking the hassle out of the logistics, so they can focus on their performance.

soccer players

Meetings + Events

Our groups team can help find meeting locations and negotiate room blocks so you can focus on your event agenda and leave the rest to us.

Hotel convention

Non-profit

We organize groups travel for non-profit organizations, supporting their projects with lodging solutions that meet their groups' needs.

three ladies

Frequently asked questions

What sets Hotel Engine Groups apart from other group booking services?

Hotel Engine Groups distinguishes itself with its dedicated team that offers a high level of personalized service, its ability to offer competitive rates, and its user-friendly technology that simplifies the management of group travel logistics.

How does Hotel Engine Groups handle changes or cancellations for group bookings?

The service offers flexible change and cancellation policies tailored to group travel needs, providing assistance with any adjustments as required.

Can Hotel Engine Groups secure discounted rates for large group trips?

Yes, by leveraging the collective buying power of large groups, Hotel Engine Groups can secure competitive, discounted rates that individual bookings typically do not access.

Can Hotel Engine Groups accommodate special requests or needs for large group crews?

Absolutely. The service customizes bookings to match specific needs, whether it's for meeting spaces, free breakfast, or proximity to event venues or work sites, ensuring that all group requirements are met.

What level of support does Hotel Engine Groups provide for trip planning and management?

Clients receive personalized support from a dedicated team that assists with all aspects of trip planning and management. From initial booking to final check-out, including handling any issues that may arise during the stay, our groups support team is here to help.

100% free to use
Start your group trip now

We offer personalized end-to-end service for anyone booking large group trips or an extended stay.
Use the form below to start your trip, and we’ll reach out shortly!

Questions? Contact our team any time at: 855-567-4683 or [email protected]