5 Tips for Getting Your Employees Onboarded with Hotel Engine

Audrey Fairbrother
November 9, 2021
5 Tips for Getting Your Employees Onboarded with Hotel Engine

You know the value that Hotel Engine can provide your employees – incredible discounts, reliable 24/7 customer support and access to over 700,000 properties worldwide.

But even when the upsides of adopting a new platform are great, implementing change in any organization can be a difficult task!

That’s why we’re sharing our top 5 tips for getting your employees onboard with Hotel Engine:

1. Company training
Communication is key when it comes to implementing a new resource in your organization. The first step to onboarding your team with Hotel Engine is raising awareness about your new membership and ensuring all employees learn the basics of the platform.

For example, hosting a webinar or company-wide training session is a great way to make the introduction and relay essential information about registering and navigating the platform to your team.

We’d be more than happy to have a member of our team join your training to walk your employees through the platform or answer any questions they might have.

2. Include Hotel Engine in relevant company resources
To encourage use of the platform, employees must be able to easily find and access the Hotel Engine platform. Embedding the website link into internal resources (like your own company website or intranet) will make accessing the booking platform easy and efficient for your team. Encourage them to bookmark it, and to download the app so they can use Hotel Engine on the go!

3. Amend company policy
One of the most effective ways to motivate your employees to take advantage of the great benefits offered through Hotel Engine is to write the platform into your corporate travel policy. Consider adding a company mandate that Hotel Engine must be used for all corporate travel to keep your employees on the platform, not to mention, streamline your travel management process!

Knowing exactly where to go to book lodging not only saves time for your team, it will help keep information centralized to streamline your processes!

4. Share helpful updates and reminders
At Hotel Engine, we’re constantly updating our platform and adding new features that help make booking even easier. Whenever there is a major platform modification, make sure you’re sharing this knowledge with employees through corporate communications.

In addition to feature updates, you can send your employees reminders about Hotel Engine during peak travel times of the year to prompt your team to take advantage of securing the lowest rates.

5. Include Hotel Engine in your new hire onboarding process

We’ve uncovered helpful ways to integrate Hotel Engine into your current employee base, but what about new employees?

One of the best ways to introduce the platform to new team members is to include Hotel Engine in your new hire onboarding process. This can look different across organizations depending on your current new hire process.

A few ways you can make the Hotel Engine introduction to new employees is by requiring new hires watch a ‘how to’ training video on Hotel Engine, including a Hotel Engine one-page explainer in onboarding flyers and forms, or including Hotel Engine information in your company’s welcome presentation.

More ways to onboard your team:

Beyond these helpful tips and tricks, there are other creative ways to help get your team on Hotel Engine. Here are just a few of them:

1. Promotions
Nothing will get your employees more excited to start booking that hearing the words ‘free vacation.’

Once adopting the Hotel Engine platform, consider beginning a company-wide promotion. For example, you can offer your first booker or a randomly selected booker from the first quarter a complimentary night’s stay at a Hotel Engine property.

Set the contest requirements to your company’s standards and see the engagement within your employee-base soar!

2. Custom communications material
At Hotel Engine, we want to make onboarding your team as stress-free as possible. We work with partners to create personal marketing campaigns or custom-designed email templates for admins to share with employees and take hassle out of making introductory Hotel Engine communications to your team. (As an example, check out a few of our email templates to encourage your employees to sign up here!)

3. In-person training
Beyond hosting your own company webinars, members may be able to take advantage of in-person team training if logistics permit. This way, your team can get a hands-on training experience that will help employees learn and retain Hotel Engine learnings.

For more information on these additional onboarding benefits, reach out to your account manager.

Article written by
Audrey Fairbrother

Audrey Fairbrother is the Content and SEO Manager at Hotel Engine. She spends her days writing about all things business travel, researching topics that are important to Hotel Engine's audience and cultivating the company's brand voice.

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