Our Top 5 Features for Simplifying Hotel Booking

Audrey Fairbrother
March 27, 2023
Our Top 5 Features for Simplifying Hotel Booking

When it comes to coordinating business travel, finding the right hotel is only the first step of the journey. Plenty of complications can arise throughout the process, from making your reservation to reconciling costs. Hotel Engine is here to simplify every element of your business’s lodging program, from A to Z.

Let’s take a look at how Hotel Engine saves you time on booking hotels — eliminating time wasters and day to day annoyances that are common when booking with other tools.

(This post is part of our simplicity series, highlighting our top features for simplifying your business travel. Check out our earlier post on simplifying your hotel search, here.)

Add Travelers with a Click

Get from searching to confirmation much faster when you can add guest information with a click — no need to hunt down personal information and fill out a long form on behalf of everyone on the reservation. Add your frequent travelers as members on Hotel Engine, and all of their information (including any hotel loyalty accounts they use) will be saved to autofill each time you create a new booking.

Room 1

Capture the Information You Need

Set yourself up from the start for easier reconciliation and reporting with custom fields. By creating custom fields and building them in to the booking process, you can ensure that no matter who is creating a reservation, you’re capturing essential details like job number or cost center — saving you time and hassle down the road.


Get an Instant Response

Business moves fast, and your hotel booking tool should as well. When you book with Hotel Engine, your itinerary is confirmed instantly. No need to wait on a response from the property; simply book and move forward confidently with your plans. Plus, your itinerary and folios will be available in real time from your Hotel Engine dashboard.


Choose Flexibility

Not sure how much time your team will need on site? Planning a trip with a timeline that’s subject to change? You can still book with confidence on Hotel Engine. Simply choose the Flex add-on at checkout to make any booking refundable. Cancel up until noon the day of arrival or cut a trip short at any point, and you’ll get your money back in the form of travel credit.

Flex cancellation

Hand Off Booking

The best way to simplify booking is to let someone else take care of it! With Hotel Engine, you can create accounts with limited permissions for travelers, building in travel policies to ensure compliance — then allow them to book and manage their own travel, according to their own preferences.

Booking for a group? Let Hotel Engine’s Groups service manage your reservation end to end. From hotel sourcing to rate negotiation, change management and reconciliation, the Groups team handles every detail for your most complex travel scenarios.


Try a Better Way to Book

Ready to radically simplify the way you book and manage trips for your team? Try Hotel Engine today — it’s free to use, with no commitment and no contracts. Create an account and start saving time and money on your business lodging.

Article written by
Audrey Fairbrother

Audrey Fairbrother is the Content and SEO Manager at Hotel Engine. She spends her days writing about all things business travel, researching topics that are important to Hotel Engine's audience and cultivating the company's brand voice.

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