How to Take the Hassle out of Group Booking

Audrey Fairbrother
January 13, 2020
How to Take the Hassle out of Group Booking

Most of your favorite hotel websites only allow you to book up to 6 rooms. Others only allow you to book up to 2 rooms without having to call into the hotel sales department. This makes it very time consuming to make large group reservations.

Generally speaking, the more the rooms, the better the rates. Hotels sell room blocks for large reservations or groups at discounted rates based on the number of rooms blocked. But every hotel is different in how they set up group reservations. Some need rooming lists, others can create a link for your travelers to click on and book themselves.

Group booking with Hotel Engine

One of Hotel Engine's best features is our in-house Groups team. Most individuals don’t think about making group reservations through other hotel booking platforms. Well, that’s because other platforms aren't capable of managing and supporting large group reservations or room blocks!

As a member of Hotel Engine, you can submit group requests to our in-house reservation experts who will take the headaches out of managing and setting up your group reservations.

How does this work?

Depending on the size of the reservation, hotels often offer free meeting space. This can be very beneficial for conferences and events like these where a sizeable room would need to be rented out.

When you submit a group trip request through Hotel Engine, you can specify exactly what your group needs – location, meeting space, and more. Our experts at Hotel Engine reach out to properties on your behalf and use our credibility in the market place to negotiate rates.

Once we find a property that everyone agrees on, your dedicated Project Manager will do the heavy lifting in setting up your group booking so that you don’t have to worry about it! We can add these reservations to your Direct Bill so that payment doesn’t become a headache either. We see tremendous time savings for companies who don’t want to worry about setting up reservations.

With our toolset, our members now spend their time focused on what their business needs truly are. They have the peace of mind that our 24/7 Member Support team and their dedicated Project Manager are there to assist every step of the way.

Hotel Engine has more to offer than just a booking platform! We can manage all of your companies travel needs, big or small.

Have a good night’s sleep during your hotel stay, knowing Hotel Engine has everything taken care of.

This article was written by Matthew Rosenbaugh,
National Account Manager at Hotel Engine.

Article written by
Audrey Fairbrother

Audrey Fairbrother is the Content and SEO Manager at Hotel Engine. She spends her days writing about all things business travel, researching topics that are important to Hotel Engine's audience and cultivating the company's brand voice.

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